Page 5 - 2014 REUNIONS GUIDE
P. 5
CHECKLIST

Within 12 months Two months before the
reunion
Book local tours and
entertainment. Hold meeting with committee to
Send deposits. discuss last-minute details.
Start preparing and collecting Order banners, signs, and
information for reunion program. awards.
If selling ads, develop a “sales kit” Start designing programs and
for family members to solicit ads. souvenir booklets
Hire a videographer and/or
photographer. One month before the
reunion
Within six months before
the reunion Send program and souvenir
booklet to printer.
Contract for local transportation, Make name badges.
if needed.
Review contract numbers (the Two weeks before the
numbers promised to caters, reunion
hotels, etc.) and make
adjustments where necessary. It’s showtime! Time to double
Select promotional items such as check everything.
reunion cups, T-shirts, hats, etc. Ship or carry extra promotional
Send ordering information to items to reunion site.
attendees. Send reminders or notes to
Prepare media presentation committee members.
videos.
Solicit photographs for family Immediately following
displays, video presentations. the reunion

Three months before the Many planners take advantage of
reunion the time when good feelings are
running high and all attendees
Review hotel contract and make are present to hold a short
final adjustments. business meeting. This is a good
Devise a transportation plan to time to discuss the reunion just
assist members from airport or to held and to assign committees
the reunion location. and committee chairs.
Contact local chamber of Like any good business meeting,
commerce or CVB for city maps don’t neglect to deliver a
and information. financial report.
Develop a welcome kit or gift
bag for reunion attendees.
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