Page 8 - 2014 REUNIONS GUIDE
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Always ask if special dietary plates can be prepared and whether lower-priced children’s menus are available.

The hotel will provide timelines to increase or decrease Consider a cruise for your reunion where all of the
your numbers. Remember, once final numbers are activities, meals and entertainment are already planned.
submitted, you are contractually obligated.
ularly in summer when business functions slow down.
Maintain communication with your sales represen- Determine if a special, more affordable banquet menu,
tative. Don’t wait until the last minute to make including a lower cost menu just for children, is available.

There is an extra charge for audio and video
equipment. Figure these items into your budget so
there are no surprises.

Determine what type of location is important to your
group. Do they want to be close to a park? The beach?
The airport? Nightlife? Easy access to major
expressways? Will the hotel provide a free shuttle from
the airport for guests? Can the shuttle take guests to
surrounding restaurants? This is important for
attendees arriving without a car.

Banquets are an important part of hotel reunions, partic-

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